• Cybersecurity

From Phishing to Your Pocket: How to Spot and Stop Wire Fraud


In an increasingly digital world, the convenience of online financial transactions comes hand in hand with the growing threat of wire fraud. Wire fraud is a deceptive and sophisticated form of cybercrime that can lead to significant financial losses if you’re not vigilant. In this article, we’ll explore what wire fraud is, highlight recent incidents, and provide practical tips on how to prevent wire fraud and respond if you fall victim to it.

What is Wire Fraud?

Wire fraud is a form of fraud that involves the use of electronic communications or wire transfers to deceive individuals or organizations into transferring funds to a fraudulent account. Perpetrators use a variety of tactics, including email scams, phishing, and social engineering, to trick their victims into willingly sending money.

Wire fraud involves a criminal tricking you into sending funds electronically under false pretenses. This can occur through various means, such as phishing emails, fraudulent websites, or even phone calls/text messages impersonating trusted organizations. Once the funds are wired, they are often difficult to recover, making prevention crucial.

The Mechanics of Wire Fraud

To understand how wire fraud works, let’s break down the typical steps involved in a wire fraud scheme:

Step 1: Target Identification

Criminals often research and select their targets carefully. They may exploit personal information available online or through data breaches to personalize their approach.

Step 2: Gaining Trust

Once a target is identified, scammers establish trust. This can be through impersonating a trusted person or organization, creating a fake website, or using a spoofed email address.

Step 3: Deception

The key to wire fraud is deception. Scammers use various tactics to deceive victims into believing they need to send money urgently. This could involve fake invoices, phony investment opportunities, or urgent pleas for help.

Step 4: Request for Funds

The final step is to request a wire transfer to a bank account controlled by the fraudster. Victims, convinced they are making a legitimate transaction, send the money, and it disappears into the criminal’s account.

Some variations of the scam

  • The Business Email Compromise (BEC) Scam

One of the most prevalent wire fraud tactics is the Business Email Compromise (BEC) scam. In this scheme, scammers gain access to a company executive’s email account or create a convincing spoof email. They then use this access to request wire transfers from employees who believe they are following legitimate instructions. In 2022, the FBI reported that BEC scams caused losses exceeding $2 billion.

  • Real Estate Wire Fraud

Wire fraud has also infiltrated the real estate industry. Scammers often intercept email communications between homebuyers, sellers, and their agents. They then pose as one of the parties, typically the seller or agent, and request funds to be wired to a fraudulent account. Homebuyers have lost their life savings in such incidents.

  • The CEO Impersonation Scam

In 2021, a multinational corporation fell victim to wire fraud when a scammer impersonated the company’s CEO. The fraudster sent a convincing email to the CFO, instructing them to transfer a large sum of money to a supposed overseas business partner. The CFO complied, resulting in a loss of millions of dollars before the deception was discovered.

  • Romance Scams

Romance scams are another alarming facet of wire fraud. Scammers create fake online personas and build relationships with unsuspecting individuals, often over an extended period. Once trust is established, they fabricate emergencies or financial crises and request money transfers. Victims, driven by emotional attachment, comply and suffer financial losses.

  • Cryptocurrency Scams

The rise of cryptocurrencies has given scammers a new playground. They create fake cryptocurrency exchanges, wallets, or investment opportunities, convincing victims to transfer funds. In 2021, the Federal Trade Commission (FTC) received over 7,000 reports of cryptocurrency-related fraud with reported losses exceeding $80 million.

How to Prevent Wire Fraud?

Now that we understand the gravity of wire fraud, let’s explore practical steps to prevent falling victim to it: 

  • Stay Informed 

Knowledge is your best defense. Keep up to date with the latest wire fraud tactics and scams by following trusted sources such as the FTC, FBI, and cybersecurity blogs. Awareness is key to recognizing potential threats. 

  • Verify Requests

Always verify the authenticity of any request for funds, especially if it comes via email. Contact the person or organization directly using the contact information you find independently, not the information provided in the suspicious message.

  • Double-Check Account Details

Before initiating a wire transfer, double-check the recipient’s account details. Even a small mistake in the account number or recipient name can lead to funds being sent to the wrong place. 

  • Use Multi-Factor Authentication (MFA)

Whenever possible, enable MFA for your financial and email accounts. This adds an extra layer of security by requiring you to provide a second verification method, such as a one-time code sent to your phone.

  • Educate Your Team

If you run a business, educate your employees about wire fraud risks and the importance of verifying financial requests. Implement clear protocols for verifying any wire transfer requests received via email.

  • Secure Your Devices

Ensure your devices have up-to-date antivirus software and firewalls. Regularly update your operating systems and applications to patch security vulnerabilities.

  • Be Cautious with Links and Attachments

Avoid clicking on links or opening attachments in unsolicited emails. Cybercriminals often use these methods to spread malware or phishing scams.

What to Do If You’re a Victim

Despite your best efforts, you might still fall victim to wire fraud. In such cases, swift action is essential:

1. Contact Your Bank/Financial Institution

Immediately contact your bank or financial institution to report the fraudulent transaction. They may be able to halt the transfer or initiate an investigation.

2. File a Report

Report the wire fraud incident to your local law enforcement agency and federal agencies like the FBI and FTC. This documentation can be crucial in tracking down criminals.

3. Monitor Your Accounts

Regularly monitor your financial accounts for any suspicious activity. Many institutions offer account alerts that notify you of large withdrawals or transfers.

4. Seek Legal Advice

Consult an attorney with expertise in cybercrime and wire fraud to explore legal avenues for recovering your funds.

Watch On-Demand Webinar – Wire Fraud 101: A Primer on Wire Fraud and How to Protect Your Business

Watch our on-demand webinar on Wire Fraud, to learn essential strategies and best practices for safeguarding your business against the ever-present threat of wire fraud – WATCH WEBINAR.

Blog-Wire Fraud 101 - A Primer on Wire Fraud and How to Protect Your Business

Wire Fraud Bootcamp For Your Teams

Are you interested in personalized training or boot camps for your employees to help them better understand the risks associated with Wire Fraud and how to prevent it?

WATI offers highly customizable training options and employee boot camps to empower your staff to equip your team with the know-how to recognize and mitigate Wire Fraud risks. Talk to one of the industry-leading Wire Fraud experts – SCHEDULE A MEETING.


Wire fraud is a pervasive and evolving threat in our interconnected world. By understanding how it works, staying vigilant, and taking proactive measures to protect yourself, you can reduce the risk of becoming a victim. Remember that awareness and caution are your strongest allies in the fight against wire fraud. Stay informed, stay secure, and keep your hard-earned money where it belongs—safe from the hands of cybercriminals.